Definitions

• “Gym” refers to Vela Fitness, its owners, staff, contractors, and facilities.

• “Member” refers to the individual whose name appears on the membership account.

• “Services” include gym access, group classes, and personal training.

Membership Eligibility

• Memberships are available to individuals aged 16 years or over.

• Memberships are strictly personal, non-transferable, and may only be used by the named member.

• Sharing of login details, booking access, or door entry codes is strictly prohibited.

Membership Type AND Payments

• Memberships are billed on a recurring monthly basis and continue until cancelled in accordance with these terms.

• Payments are taken automatically via the agreed payment method.

• Failed or missed payments may result in suspension of access until the account is brought up to date.

• The Gym reserves the right to review and amend membership fees with reasonable notice.

Booking and Access

• All gym visits, classes and open gym sessions must be booked in advance via the Gym’s booking system.

• Entry is only permitted during designated opening hours.

• Members must not allow any other person to enter the Gym using their access details.

• Any misuse of access (including tailgating or sharing codes) may result in immediate termination of membership without refund.

Cancellation and Notice

• Members may cancel their membership at any time by going to "My Membership" on your account.

• Cancellation becomes effective at the end of the final paid billing period.

• No refunds are provided for partial months or unused time.

Freezing Memberships

• Membership freezes may be granted at the Gym’s discretion for reasons such as medical issues or extended travel.

• Requests must be submitted in advance and supported by relevant documentation where applicable.

Health and Medical Disclaimer

• Members confirm they are physically fit and medically able to participate in exercise activities.

• Members are responsible for consulting a medical professional prior to commencing any exercise programme.

• The Gym accepts no liability for injury resulting from undisclosed medical conditions or failure to follow instructions.

Assumption of Risk and Liability

• Exercise involves inherent risks, including risk of injury.

• Members participate in all activities at their own risk.

• The Gym will not be liable for any injury, loss, or damage except where caused by negligence or as required under UK law.

Group Classes

• Class spaces are limited and allocated on a first-come, first-served basis.

• Members must cancel within 1 hour if unable to attend.

• Repeated no-shows may result in booking restrictions.

Gym Rules and Conduct

Members must:

• Use equipment correctly and safely

• Wipe down equipment after use

• Wear appropriate gym attire and footwear

• Behave respectfully toward staff and other members

• Treat gym equipment with respect and report any issues, faults or damage to gym staff

The Gym reserves the right to suspend or terminate membership for unsafe, abusive, or inappropriate behaviour.

Personal Property

• Members bring personal belongings at their own risk.

• The Gym is not responsible for loss, theft, or damage to personal property.

Privacy and Data Protection

• Personal data is collected and processed in accordance with the UK GDPR and Data Protection Act 2018.

• Member information will only be used for operational and legal purposes and will not be shared unlawfully.

Changes to Terms

• The Gym may update these Terms & Conditions from time to time.

• Continued use of the Services constitutes acceptance of the updated terms.